This message was sent to all faculty and staff on February 19, 2018.
More information about the divestiture….Some of these items are VERY important. Please read and make sure your “neighbor” reads, too!
When will we convert?
March 1, is our migration day. I need to correct information from last week’s email. Beginning at 4:30pm on March 1, we will not have access to email, and our access will not be restored until some point on Saturday, March 3, or late in the evening on March 2. Therefore, we will have no access to email on Friday, March 2.
What other access will we lose beginning at 4:30pm on March 1 through late on March 2 or possibly March 3?
- This is EXTREMELY IMPORTANT.
- Because our Schoology accounts are integrated with our email accounts, we (meaning faculty, staff and students) will have no access to Schoology as long as email is not accessible.
- Parents will still have access because they do not use school-provided email accounts to log in.
- Because our G Suite accounts are integrated with our email accounts, we (meaning anyone who logs in to Google products using an FTIS email account) will have no access to G Suite products as long as email is not accessible.
- Personal Google accounts will still work.
What other information do I need to know?
- Personal Distribution Lists or Groups that you have created in your email account will not migrate.
- For example, I have a Distribution List for all of the Library Media Specialists in my email that I use to send an email to all five of them at once. This Distribution List will not migrate. I will have to re-create it after migration has finished.
- Suggestion – Make a printed copy of your Distribution Lists before migration so you won’t have to try and remember which lists you lost.
- The Distribution Lists that we use in Fort Thomas such as “Fort Thomas – Certified MES” will migrate. Those will not be lost and will not have to be re-created.
- As of February 15, Microsoft and KDE have started backend work on our migration so any changes made inside your email from this point forward may be lost.
- Suggestion – Make some type of list of changes you make from this point forward…ESPECIALLY CALENDAR CHANGES. I have been told that any changes made two weeks prior to March 1 (which was last Thursday) may be lost after migration. Another example is adding a Contact. If you add a Contact this week, that Contact may not migrate.
- Suggestion – Print a copy of your calendar for February through the end of the school year so you can compare appointments after migration to make sure you haven’t lost an event.
More info to come the closer we arrive to March 1. Questions? Please ask!